Terms of Service & Privacy Policy

Terms of Service

1. Acceptance of Terms

By creating an account and becoming a member of the International Society for Tractography (“IST,” “we,” “us,” or “our”), you agree to be bound by these Terms of Service. If you do not agree, please do not register for membership.

2. Membership

Membership in the IST is currently free of charge and open to researchers, clinicians, students, and professionals with an interest in tractography and related fields. Membership fees may be introduced in the future; any such changes will be communicated to members in advance. Membership grants you access to member resources, communications, and the ability to participate in IST activities.

3. Account Responsibilities

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to provide accurate and current information during registration and to update your information as needed.

4. Acceptable Use & Code of Conduct

You agree to use IST services and resources for lawful purposes consistent with the scientific and professional mission of the organization. You may not misuse the platform, impersonate others, or engage in conduct that disrupts the community. All members are expected to abide by the IST Code of Conduct.

5. Termination

You may cancel your membership at any time by contacting us. We reserve the right to suspend or terminate accounts that violate these terms or that have been inactive for an extended period, with reasonable notice where possible.

6. Disclaimer

IST services and resources are provided “as is” without warranty of any kind. We do not guarantee uninterrupted access to the website or member services.

7. Changes to Terms

We may update these terms from time to time. Material changes will be communicated to members via email. Continued use of your account after changes constitutes acceptance of the updated terms.

Privacy Policy

1. Information We Collect

When you register for membership, we collect the following information:

• Name and email address
• Professional details (position, affiliation, country, continent, scientific discipline)
• Optional demographic information (gender, date of birth)
• Mailing list preference

2. How We Use Your Information

We use your information to:

• Manage your membership and provide access to member resources
• Communicate with you about IST activities, events, and announcements
• Generate aggregate, anonymized statistics about our membership for reporting purposes
• Send newsletters and updates if you opt in to the mailing list

3. Third-Party Services

We use the following third-party services to operate the membership platform:

• Clerk — for authentication and account management. Clerk processes your email address and password securely. See Clerk's Privacy Policy.
• Sanity — for storing membership profile data. See Sanity's Privacy Policy.
• Mailchimp — for mailing list distribution, only if you opt in. See Mailchimp's Privacy Policy.

4. Data Sharing

We do not sell, rent, or share your personal information with third parties for marketing purposes. Information is shared only with the service providers listed above, as necessary to operate the membership platform.

5. Data Retention

We retain your membership data for as long as your account is active. If you cancel your membership, your data will be deleted within 90 days unless retention is required by law.

6. Your Rights

You may request access to, correction of, or deletion of your personal data at any time by contacting us. Where applicable, you may also have rights under the GDPR or other data protection regulations.

7. Contact

If you have questions about these terms or our privacy practices, please contact us at info@tractography.org.